Passporting

What is the Passport?

 A passport is a document issued by the Philippine Government to its citizens who intend to travel abroad. Through the passport, the Philippine Government requests other governments to allow Filipino citizen to enter their countries and to extend to them all forms of assistance and protection, if the need arises. However, possession of a Philippine passport is not a guarantee that its holder will be granted a visa by a foreign government to enter its territory.

 A Passport is valid for a period of five (5) years. However, it should be renewed at least 6 months before expiration.

 

DFA REQUIRES AN APPOINMENT FOR A NEW AND RENEWAL APPLICANTS. CALL 737-1000 OR LOG ON TO www.passport.com.ph FOR A FREE APPOINTMENT. 

 

NO PHOTO REQUIRED

 

REQUIREMENTS FOR FIRST TIME PASSPORT APPLICANT: 

  •  Personal Appearance
  • Confirmed appointment – photocopy required
  • Duly accomplished application form – may be downloaded from DFA website www.dfa.gov.ph
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the national Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed BC/MC from the LCR is required when entries I NSO BC/MC are blurred.
  • Supporting documents to prove identity (refer to the List of Supporting Documents)

 

In Case of No Birth Record:

If born in or after 1950: 

  • Apply for the delayed registration of birth at the LCR office
  • Submit authenticated BC from NSO and supporting public document with correct date and place of birth (i.e. Form 137, Voter’s Registration Record, Baptismal Certificate with readable dry seal or NCMF (OMA) Certificate with photo and readable dry seal, for Muslim Applicants)

 

f born before 1950: 

  • Certificate of Non-availability of Birth Record from NSO
  • Joint Birth Affidavit executive by two disinterested persons
  • Any public document with correct date and place of birth (i.e. Form 137, Voter’s Registration Record, Baptismal Certificate with readable dry seal or NCMF (OMA) Certificate with photo and readable dry seal, for Muslim Applicants)

 

Additional Requirements

For Married woman who wants to adopt the surname of her spouse:

  •  Marriage Contract (MC) in SECPA issued by NSO or CTC issued by the LCR duly authenticated by NSO

 

For spouse of a foreign national: 

  • MC in SECPA issued by NSO or CTC issued by the LCR duly authenticated by NSO
  • Original and Photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance (CFO Tel no: 913-6439 or 911-1814)

 

FOR MINOR APPLICANT (below 18 years old) 

  • Confirmed appointment (except for 1 year old and below)
  • Personal Appearance of the applicant
  • Personal Appearance of either parent, Marriage Contract and proper ID of Parents (if minor is of legitimate status)
  • Personal Appearance of mother and mother’s proof of identity (if minor is of illegitimate status)
  • Birth Certificate authenticated BY NSO
  • Document of identity, if minor is 8-17 years old (for first Time & renewal applicant) such as school ID, form 137 with readable dry seal.
  • Original Photocopy of the valid passport of the travelling companion except if the applicant is travelling alone.

 

 Additional Requirements

If Minor is not travelling with either parent or minor is travelling alone: 

  • Original and photocopy of DSWD Clearance (DSWD – Tel no: 525-2445 loc 401)
  • Affidavit of support and Consent (ASC) from a parent indicating the name of the travelling companion and relationship to the minor. If minor is illegitimate, mother should execute the ASC.

 

If both parents are abroad: 

  • Affidavit of support and Consent (ASC) from a parent indicating the name of the travelling companion (must be duly authenticated by the nearest Philippine Embassy or Consulate General if not executed before a Consul)
  • Special Power of attorney (must be duly authenticated by the nearest Philippine Embassy or Consulate General if not executed before a Consul designating by the representative by name and authorizing him to apply for a passport on behalf of the minor)
  • Passport and photocopy of the passport of the travelling companion of the minor
  • Original and photocopy of proper ID of the duly authorized representative.

  

If minor is legitimated by subsequent marriage of parents: 

  • Authenticated Birth Certificate from NSO with annotation regarding new status as legitimated and the full name of the child.
  • Marriage contact of parents from NSO.

  

If minor is illegitimated but acknowledged by father: 

  • Amended Birth Certificate from NSO reflecting the surname of the father with affidavit of Acknowledgement and Consent to use the surname of the father.

 

If minor is born abroad: 

  • Report of Birth from the nearest Philippine Embassy or Consulate General, duly authenticated by NSO

 

Foundling: (if no longer a minor, supporting public documents establishing identity) 

  • Certificate of foundling authenticated by NSO
  • DSWD clearance
  •  Passport of the person who found the applicant
  • Letter of Authority or endorsement from DSWD for the issuance of passport.

 

Orphaned minor applicant: 

  • Authenticated Birth  Certificate from NSO
  •  Authenticated death certificate of parents from NSO
  • Court order awarding guardianship of the Orphaned minor applicant or substitute parental authority under article 214 % 216 of the Family Code.
  • DSWD clearance
  • Original Photocopy of the valid passport of the travelling companion.

  

Legally adopted: 

  • Certified true copy of the court decision/order on adoption and certificate of finality.
  • NSO birth certificate before the adoption (required only if the adopting parents are foreigners)
  • NSO amended birth certificate after adoption
  • DSWD Clearance for minor applicant, if raveling with the person other than the adoptive parents.

 

Minor applicant whose mother is likewise a minor 

  • Personal appearance of mother and maternal grandparents.
  • Affidavit of support and consent from maternal grandparents.
  • Passport of the travelling companion
  • DSWD Clearance for minor applicant, if raveling with the person other than the maternal grandparents.

 

For Muslim applicants (same general requirements as stated for new/renewal applicants)

  

Additional Requirements for late registered Muslim applicants: 

  • Certificate of Cultural Affiliation from the National Commission o Muslim Filipinos (NCMF)

 

 For converts who would like to use their Muslim name: 

  • Submit annotated birth certificate (BC) in Security Paper (SECPA) bearing the Muslim Name
  • NCMF (OMA) Certificate of Conversion

 

REQUIREMENTS FOR RENEWAL OF PASSPORT APPLICANT: 

  • Personal Appearance
  • Confirmed appointment
  • No photo required

 

Brown passports or issued prior to 01 May 1995: 

  • Old passport and photocopy of passport pages 1, 2,3 (amendment)
  • Birth certificate to determine complete middle name
  • Original and photocopy of ID (please refer to the List of Acceptable ID’s)

 

Green Passports or issued after 01 May 1995: 

  • Present passport and photocopy of inside and back cover
  • Original and photocopy of ID (please refer to the List of Acceptable ID’s)

 

For married woman wants to use the name of spouse: 

  • Marriage Contract (MC) in Security Paper (SECPA) issued by NSO or CTC issued by the Local Civil Registrar duly authenticated by NSO

 

For married woman who would like to revert to her maiden name: 

  • Birth certificate from NSO/ BC-LCR authenticated by NSO
  • if already widowed: death certificate from NSO of the deceased husband
  • If married is annulled: Certified True Copy (CTC) and photocopy of the first page and the dispositive portion of the judgment on annulment and NSO-issued MC with the annotation o the annulment decree.
  • If divorce: Certified True Copy (CTC) and photocopy of the first page and the dispositive portion of the judgment on divorce authenticated by The Philippine Embassy or Consulate where the divorce was obtained. However, divorce should be recognized by a Philippine Court and the marriage contracts have the annotation of the divorce decree.

 

For minor applicant: 

  • Requirements for FIRST TIME minor applicant are still prescribed, in addition to the passport of minor.

 

REQUIREMENTS FOR REPLACEMENT OF LOST PASSPORTS:  

  • Personal Appearance
  • Confirmed appointment
  • No photo required
  • Affidavit of loss
  • Police Report (if the Loss passport is still valid)
  • Submit same documents required for first time passport applicants. (please take note that there will be a 15-day clearing period prior to the processing of application for replacement of a lost valid passport)

 

List of Supporting documents (at least 2 of the following) 

  • Marriage Certificate duly authenticated by NSO
  • Land Title
  • Seafarer’s Book
  • NBI Clearance
  • Baptismal Certificate
  • School form 137 or transcript of records with readable dry seal
  • Government service record
  • Old documents issued at least 2 years ago that show signature and picture of applicant such as: SSS-E1 form, Income tax Return, Voter’s Certification, list of voter’s and voters registration Record, NBI Clearance, Community tax Certificate and Barangay clearance.

 

REMINDERS:  

  • PERSONAL APPEARANCE is required
  • Confirmed appointment is required for all applicants except senior citizens, minors below (2) years old, OFWs (sufficient proof must be submitted such as valid contract or OEC)
  • Immediate family members are the parents, siblings, spouse and children of legal age
  • Check all data in the passport release and after encoding before signing the Enrolment Certificate. The signature in the application form indicates your confirmation of the accuracy and veracity of the information contained in the Enrolment Certificate.
  • Passport shall be released to immediate family member only with authorization letter. Passport of minor applicant shall be released to parents only. Passport unclaimed after 6 months will be cancelled per Department Order o. 37-03.
  • Number of processing days may vary depending on the location of the Regional Consular Office where the application was filed
  • The Department may require additional supporting documents as may be necessary especially for applicants with dual citizenship and with foreign sounding family names to prove Filipino citizenship.

 

IMPORTANT: 

  • Power failures, technical breakdown and natural calamities may delay the result of passports. Applicants are advised to book flights taking into consideration such incidents: NO REFUND of fees will be made on account of these unforeseen delays.
  • The Public is advised to secure and check the validity of their passport prior to booking of flights. Airline ticketing accepts only flight booking of passengers with passports which are still valid for at least six months. (example: passports expires 31 December 2011 – holder should not book travel on 30 June 2011 and should file for renewal before 30 June 2011)

 

Passport Fees: 

Regular Processing (up to 25 working days)  950.00 php
Expedited Processing (up to 15 working days)  additional 250.00 php
For replacement of Lost Valid Passport   additional 200.00 for MRRP/MRP
additional 350.00 php for ePassport

         

Apply for your passport early, prepare requirements before appointment date, non-OFW and Metro-Manila based applicants should secure an appointment when applying for a passport. For those in provinces, you can apply at the nearest Regional Consular Office or during Mobile Passport Service (MPS). OFWs can apply at the passport extension office located at the POEA in Ortigas. Do not deal with fixers, avail of the passport delivery service and take good care of your passport. Address and contact information of the Regional Consular Office and schedule of Mobile Passport Service are available at the DFA website www.dfa.gov.ph

  

Getting a Passport through an accredited Travel Agency: 

Applicants who will apply for a passport through a DFA accredited Travel Agency should coordinated with a Liaison Officer of such Agency who will log on at the DFA website to acquire an appointment schedule for them. Liaison Officer shall accompany their applicants to proceed to the designated processing window on the day and time indicated in the appointment slip. Passport fees are paid thorough LBP (note: validity of receipts – 3 months only), only the applicant shall proceed to the Enrolment Center for photo taking and capturing of biometric data. The Liaison Officer shall come back at the schedule release date.

 

Getting a Passport in Other Countries: 

Applications for a passport of Filipino citizens residing abroad should be filed with Philippine Embassy/Consulate General at the place where the applicants reside. An exception is when the place of residency is not with the jurisdiction of any Foreign Service establishment, in which case, the establishment nearest the place may process the application.

 

Offenses and Penalties of Republic Act 8239 otherwise known as the Philippine Passport Act of 1996: 

A Passport is a proclamation of citizenship of a Filipino and should be accorded the highest respect by its holder. Any act prejudicial to its integrity is a serious crime and should be penalized.

 The following are the types of Offenses and Violations of the provisions of the Philippine Passport Act of 1996 (R.A. 8239)

NATRURE OF OFFENSE / VIOLATION FINE NO. OF YEARS OF IMPRISONMENT
Offenses Relating to Issuance    
1. Misrepresentation of official capacity P 15,000 - 60,000 18 mos. - 6 years
2. Issuance by a diplomatic or consular officer of a passport to a person not owing allegiance to the Republic P 15,000 - 60,000 18 mos. - 6 years
3. Issuance of a passport or travel document by a diplomatic or consular officer to a person not entitled thereto or more than one (1) passport to (1) person (except as provided in the Act) P 15,000 - 60,000 18 mos. - 6 years
     
Offenses Relating to False Statements    
1. False statements in the application form P 15,000 - 60,000 3 - 10 years
2. Use or attempt to use a fraudulent passport P 15,000 - 60,000 3 - 10 years
3. Travel and recruitment agencies convicted of offenses relating to false statements Revocation of license, forfeiture of deposits, escrow accounts or guarantee funds In favor of the government  
     
Offenses Relating to Forgery    
1. Forgery, mutilation, alteration of passport, travel document or supporting documents P 60,000 - 150,000 6 - 15 years
2. Willful use, attempt to use or furnish to another a fake passport or travel document P 60,000 - 150,000 6 - 15 years
3. Travel and recruitment agencies convicted of forgery of five or more passports or travel documents tantamount to national sabotage. P 250,000 - 1,000,000 7 - 17 years
     
Offenses Relating to Improper Use    
1. Use or attempt to use any passport or supporting documents which belong to another P 60,000 - 150,000 6 - 15 years
2. Use or attempt to use any passport or documents n violation of the conditions or restriction contained therein P 60,000 - 150,000 6 - 15 years
3. Furnishes, disposes or delivers a passport for use by another P 60,000 - 150,000 6 - 15 years
4. Defaces or destroys a passport P 60,000 - 150,000 6 - 15 years
     
Offenses Relating to Multiple Possession    
1. Multiple possession of passport (for every unexpired passport) P 60,000 - 150,000 P 18 mos - 6 years